Careers

Receptionist - Dublin

We are looking for a receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.

What does a Receptionist do?

As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organisation. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls. We would also be looking for you to take the lead in many of our Social Media campaigns so the ability to work with online content is a must.

To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position.

Ultimately, a Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.

Responsibilities

  • Greet and welcome guests as soon as they arrive at the office
    Opening and closing of building
  • Direct visitors to the appropriate person and office
  • Answer, screen and forward incoming phone calls
  • Update/share social media content/posts
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  • Provide basic and accurate information in-person and via phone/email
  • Receive, sort and distribute daily mail/deliveries
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
  • Order front office supplies and keep inventory of stock
  • Update calendars and schedule meetings
  • Arrange travel and accommodations, and prepare vouchers
  • Keep updated records of office expenses and costs
  • Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
     

Local Training Initiative Coordinator - Ballina

Working Hours:

39 hours per week. The typical working day is 8.30am – 5.00 pm but the post holder will be required to work outside normal working hours (i.e. evenings and weekends) on occasion. Occasionally the post holder may be requested to attend and work from the FIT head office in Glasnevin.

Employer Profile:

FIT’s mission is to promote an inclusive Smart Economy by creating a fast track to marketable technical skills for those most vulnerable to sustained long term unemployment. It is the primary industry skills development initiative in Ireland. In collaboration with Mayo, Sligo and Leitrim Education and Training Board, FIT is currently seeking an appointment to lead the implementation and day-to-day coordination of an innovative (LTI) Local Training Initiative Programme, which will be located in Ballina Co.Mayo.

Role Outline & Context:

This LTI programme aims to provide its learners with the opportunity to engage in accredited training relating to advanced manufacturing, also identifying progression routes into further training, education, and employment options available to them. The LTI Coordinator will assist in developing and day-to-day implementation of the LTI programme in consultation with all stakeholders. The LTI Coordinator will assist with QQI and City and Guilds accreditation and will deliver programme elements to intake groups to include modules relating to manufacturing and transversal skills development.

Duties and Responsibilities:

• Co-ordination of a full-time LTI programme,
• Co-ordinate the promotion and recruitment of participants for the programme,
• Co-ordinate the testing, selection, and registration of learners with MSLETB,
• Responsible for the welfare of and ongoing support to learners to ensure they benefit from and successfully complete the programme,
• Design and evaluate training provision,
• Plan for the accreditation of the LTI modules,
• Hold regular meetings with the Assistant Co-ordinator to develop ongoing work plans/ schedules to ensure smooth management of the project,
• Provide individual support and evaluation to all learners,
• Evaluate learners progress with regular group and individual sessions,
• Develop individual learning plans with learners and facilitate progression to other forms of training, education, or employment,
• Comply with all MSLETB and FIT quality assurance requirements,
• Source, supervise, and monitor external tutors,
• To deliver mandatory QQI and City and Guilds training modules, including technical, employability, work experience, and soft skills modules.

Local Training Initiative Assistant Coordinator - Ballina

Working Hours:

39 hours per week. The typical working day is 8.30am – 5.00 pm but the post holder will be required to work outside normal working hours (i.e. evenings and weekends) on occasion. Occasionally the post holder may be requested to attend and work from the FIT head office in Glasnevin.

Employer Profile:

FIT’s mission is to promote an inclusive Smart Economy by creating a fast track to marketable technical skills for those most vulnerable to sustained long term unemployment. It is the primary industry skills development initiative in Ireland. In collaboration with Mayo, Sligo and Leitrim Education and Training Board, FIT is currently seeking an appointment to assist the implementation and day-to-day coordination of an innovative (LTI) Local Training Initiative Programme, which will be located in Ballina Co.Mayo.

Role Outline & Context:

This LTI programme aims to provide its learners with the opportunity to engage in accredited training relating to advanced manufacturing, also identifying progression routes into further training, education, and employment options available to them. The LTI Assistant Coordinator will assist in developing and day-to-day implementation of the LTI programme in consultation with all stakeholders. The LTI Assistant Coordinator will assist with QQI and City and Guilds accreditation and will deliver programme elements to intake groups to include modules relating to manufacturing and transversal skills development.

Duties and Responsibilities:

• Assist in the running of full-time LTI project,
• Assist in coordinating the learners’ registration with ETB,
• Assist in the design, delivery, and evaluation of modules for the LTI,
• Assist in the planning and execution of accreditation of the LTI modules,
• Hands-on delivery of training QQI and City and Guilds modules at level 4
• Provide individual support and evaluation to all course participants,
• Support the evaluation of learners progress with regular group and individual sessions,
• Develop individual learning plans with learners and facilitate progression to other forms of training, education, or employment,
• Assist with the compliance of all FIT and MSLETB requirements,
• Assist in the production and retention of all project records in accordance with the requirements of FIT and MSLETB,
• Monitor, record, and report course participants’ attendance to ETB weekly,
• Implement Health and Safety procedures as per current legislation.

Local Training Initiative Assistant Coordinator - Dunshaughlin

Working Hours:

39 hours per week. The typical working day is 8.30am – 5.00 pm but the post holder will be required to work outside normal working hours (i.e. evenings and weekends) on occasion. Occasionally the post holder may be requested to attend and work from the FIT head office in Glasnevin.

Employer Profile:

FIT’s mission is to promote an inclusive Smart Economy by creating a fast track to marketable technical skills for those most vulnerable to sustained long term unemployment. It is the primary industry skills development initiative in Ireland. In collaboration with Louth and Meath Education and Training Board, FIT is currently seeking an appointment to assist the implementation of the day-to-day coordination of an innovative (LTI) Local Training Initiative Programme, which will be located in Dunshaughlin Co.Meath.

Role Outline & Context:

This LTI programme aims to provide its learners with the opportunity to engage in accredited training relating to ICT or advanced manufacturing, also identifying progression routes into further training, education, and employment options available to them. The LTI Assistant Coordinator will assist in developing and day-to-day implementation of the LTI programme in consultation with all stakeholders. The LTI Assistant Coordinator will assist with QQI and City and Guilds accreditation and will deliver programme elements to intake groups to include modules relating to ICT and transversal skills development.

Duties and Responsibilities:

1. Assist in the running of full-time LTI project,
2. Assist in coordinating the learners’ registration with ETB,
3. Assist in the design, delivery, and evaluation of modules for the LTI,
4. Assist in the planning and execution of accreditation of the LTI modules,
5. Hands-on delivery of training QQI and City and Guilds modules at level 4,
6. Provide individual support and evaluation to all course participants,
7. Support the evaluation of learners progress with regular group and individual sessions,
8. Develop individual learning plans with learners and facilitate progression to other forms of training, education, or employment,
9. Assist with the compliance of all FIT and LMETB requirements,
10. Assist in the production and retention of all project records in accordance with the requirements of FIT and LMETB,
11. Monitor, record, and report course participants’ attendance to ETB weekly,
12. Implement Health and Safety procedures as per current legislation.

Get in touch

If you have any questions or just want more information send us a message. We’d love to hear from you.

Simply fill out the form or call us at:
+353 1 882 5570 (Dublin)
or +353 21 242 8755 (Cork).